Office Cleaning SOP Checklist & Standards for Mid-Sized Buildings
- An office cleaning checklist should always be used by professional cleaning companies.
- You can use GSM’s free office cleaning schedule template to assess whether or not your janitorial company lives up to today’s office cleaning standards.
- If your janitorial company can’t follow a system like this office cleaning SOP checklist, they’ll have issues with consistency and reliability.
An office cleaning SOP (standard operating procedure) is used by cleaning companies to help keep staff on track and avoid missed cleaning tasks. If a thorough office cleaning checklist is followed, the property should stay clean and well-maintained.
Use the following office maintenance checklists to assess whether or not your cleaning company is consistently hitting the industry standards for cleanliness. If you have any doubts, contact the experts at Golden State Maintenance and work with a team that never cuts corners.
Office Cleaning Checklist
Daily Cleaning: Offices, Lobby, and Meeting Rooms
- Remove all trash and recycling; replace liners as needed. Dispose of waste in designated exterior bins.
- Vacuum all carpeted areas.
- Dust and wipe horizontal surfaces (desks, shelving, tables, cabinets, windowsills, furnishings, etc.).
- Spot-clean spills, coffee rings, and visible marks on surfaces.
- Disinfect telephones and shared touchpoints.
- Sanitize drinking fountains and water coolers; replace water jugs when low.
- Dust-mop hard surface floors; damp mop spill areas as needed.
- Clean fingerprints and smudges from glass doors and partitions.
- Sanitize door handles and high-touch hardware.
- Inspect and maintain a tidy entryway and lobby appearance.
Daily Cleaning: Restrooms
- Restock toilet paper, paper towels, soap, and hand sanitizer.
- Empty trash and sanitary receptacles; wipe and disinfect exterior surfaces.
- Clean and polish mirrors.
- Dust the tops of cabinets, mirrors, dispensers, and partitions.
- Clean and disinfect sinks, faucets, and surrounding counters.
- Clean and disinfect toilets and urinals (interior and exterior surfaces, including flush handles).
- Disinfect baby changing stations (if present).
- Remove splash marks and stains from walls, stall doors, and partitions.
- Clean and check the function of dispensers (soap, towel, sanitizer).
- Mop and disinfect hard floors.
- Replace air fresheners as needed.
Daily Cleaning: Kitchenettes and Breakrooms
- Remove all trash; replace liners and transport waste to exterior dumpsters.
- Dust-mop hard surface floors; damp mop spill areas as needed.
- Clean and disinfect tables and seating surfaces.
- Wipe and sanitize countertops and prep surfaces.
- Clean and disinfect sinks, faucets, and splash areas.
- Spot-clean backsplashes, walls, and areas around waste bins.
- Clean exterior surfaces of trash bins (top, front, sides) and check for leaks.
- Sanitize drinking fountains and water coolers; replace water jugs when low.
- Spot-clean exteriors of kitchen appliances and cabinets.
Weekly Office Cleaning Tasks
- Dust vertical surfaces (cabinet fronts, desk fronts, chair backs, and furniture panels).
- Vacuum carpets thoroughly, including edges, corners, and beneath furniture.
- Mop hard surface floors with attention to edges, corners, and beneath fixtures.
- Buff hard surface floors as needed to address scuffs and light wear.
Monthly Office Cleaning Schedule
- Perform high dusting of out-of-reach areas (vents, ducts, ceiling fans, overhead fixtures).
- Machine scrub hard surface floors showing advanced wear; apply wax as needed.
- Vacuum upholstered office furniture.
- Clean and disinfect light switches and auxiliary touchpoints.
- Wash interior and exterior windows (where accessible).
Bi-Annual Office Cleaning Procedures
- Steam clean carpets and upholstered furniture.
- Pressure wash exterior surfaces (building facade, sidewalks, parking areas, exterior waste bins).
- Perform hard surface floor restoration.
- Deep clean kitchenette appliances and breakroom refrigerators.
How You Can Use This Office Cleaning Checklist
This office cleaning schedule template can be used by anyone who wants to assess the cleaning company they have contracted with.
To be discreet, you can simply observe janitorial staff members and mark off tasks as you see them being completed.
If you want to be more upfront, ask for a copy of the janitorial staff’s checklists for targeted and recurring services.
Uphold Office Cleaning Standards with Checklists
Checklists are used by businesses everywhere for many different reasons, and cleaning should be no exception.
Checklists help keep members of large and small teams aligned, ensuring consistency, reducing errors, improving accountability, and improving efficiency. Date and time logs help supervisors see when tasks were completed and allow them to better manage daily, weekly, and monthly jobs.
If your commercial cleaning company is disorganized or skipping tasks, they likely have low, inconsistent standards and aren’t an effective partner.
Other Ways to Assess Your Cleaning Company
If your cleaning company isn’t meeting today’s office cleaning standards, there will be some red flags that signal that it is time to switch companies. Look out for:
- Complaints about unstocked restrooms, overflowing trash, or dusty shelves
- Poor communication
- A lack of supervision from the janitorial company
- Unsafe conditions (e.g., hazardous spills, unsanitary restrooms)
- Soiled carpets
- Surprise fees that increase the cost of your contract
Hands-On Supervision Matters
Golden State Maintenance has over 35 years of experience providing janitorial services to clients in West Los Angeles.
We always follow robust SOPs to keep our team members on track, and our supervisors perform hands-on inspections to monitor and ensure consistent office cleaning standards. GSM will come to your building for a completely free walkthrough and offer an accurate and custom quote.
Schedule your free consultation today and learn why we are West Los Angeles’s premier choice in commercial cleaning and property maintenance.